The Aurelius System Privacy Notice

Effective Date: September 20, 2022

The Aurelius System and its affiliates is a unique and innovative tech-enabled property & casualty, accident and medical and related coverage insurance brokerage. The Aurelius System is committed to protecting your privacy and the privacy of its clients. This Privacy Notice describes how The Aurelius System collects personal information. This Notice applies to any personal information you provide and any personal information we collect from other parties.

When do we collect your information?

The Aurelius System collects personal information when:

• you contact us or we perform services for you
• we provide services for our clients
• you register on our website or email distribution lists
• you RSVP to or attend our events
• you interact with us through social media
• you apply for a job at SportsInsurance

What information do we collect?

In the course of interacting with you or providing our products and services, SportsInsurance may collect personal information from you or other sources, which may include the following:

• Name and contact information (e-mail address, mailing address, phone number, mobile number, etc.)
• Insurance policy and claim information
• Government-issued identification and record details (social security number, driver’s license number, motor vehicle record, passport information, etc.)
• Demographic information (date of birth, gender, employment status, benefit coverages, marital status)

If you provide us with sensitive personal information, you expressly consent that we may collect, use and disclose this information to appropriate third parties for the purposes described in this Notice. If you provide personal information about other individuals such as employees or dependents, you agree that you are responsible for obtaining their consent prior to your disclosure to us.

How do we use your personal information?

We process personal information that is provided by you or our clients in order to perform services. The processing of your personal information depends on the type of services we provide, applicable laws, regulatory guidance and professional standards. It is the obligation of our client to ensure that you understand that your personal information will be disclosed to TheAureliusSystem.com.

All processing of your personal information is justified under a “lawful basis” for processing, including the following:

• your consent
• processing is necessary in order to enter into or perform a contract for you
• processing is necessary for us to comply with legal obligations
• processing is in our legitimate commercial interest, except that our interest may not override your fundamental rights or freedoms
• In limited circumstances, we will use your consent as the basis for processing your personal information, for example, where we are required to obtain your prior consent in order to send you marketing communications.

Do we collect information from children?

The Aurelius System does not intentionally collect information from children.

How long do we retain your personal information?

The Aurelius System collects and processes personal information in connection with providing its clients with various services, each of which may be subject to minimum or maximum retention periods, as required by law or The Aurelius System’s Record Retention Policy.

The Aurelius System also maintains personal information supplied by former clients, and The Aurelius System also manages this information in accordance with its Record Retention Policy.

Do we disclose your personal information?

We may share your personal information with other Aurelius System affiliates as part of the process of providing services to you. We may also share your personal information with service providers that you or The Aurelius System has engaged to perform services for you as data processors. These service providers are bound by contracts that prohibit impermissible use or disclosure of your information.

Do we transfer your personal information across geographies?

For certain services offered by The Aurelius System, personal information may be transferred outside of The Aurelius System or to third parties that may operate outside of the United States, Canada, United Kingdom or European Union. Personal information may be transferred, processed, or stored in countries that are not regarded as ensuring an adequate level of protection for personal information under country/region laws. When personal information is transferred to those countries, we put in place standard contractual clauses and other safeguards to ensure your personal information is protected. For more information about the safeguards we have put in place, please contact us at nick@theaureliussystem.com.

How do we protect your information?

The Aurelius System protects personal information using physical, electronic, and procedural safeguards that are specifically designed to meet or exceed the requirements of applicable laws. All Aurelius System employees receive training on the importance of protecting personal information, and only authorized employees have access to personal information. Subcontractors, consultants and agents are contractually bound to maintain protection of personal information and are not permitted to use the information for any unauthorized purpose.

What choices do you have about your personal information or our communications?

The Aurelius System is the controller that is responsible for the personal information we collect and process. You have certain rights related to the processing of your personal information, including.

• You have the right to unsubscribe from our communications by contacting us.
• You have rights to access, correct, restrict, object to or suppress the processing of your personal information.
• You have the right to data portability, which in certain situations, requires us to provide personal information to you or another controller.
• You have the right to decline automated decision making.

Please contact us as noted below if you would like to make a request. We will try to comply with your request as soon as reasonably practicable. Depending on the nature of your request, we reserve the right to charge a reasonable fee if we will incur costs relating to your request. Finally, we may not always be able to comply with your request, and in these cases, we will notify you.

California Residents

Under California’s “Shine the Light” law, you have the right to request and obtain from us once a year an account of your Personal Information we disclosed to third parties for direct marketing purposes. You will receive a notice that will include the categories of Personal Information that was shared (if any) and the names and addresses of all third parties with which the information was shared (if any). The Aurelius System.com does not use technology that accommodates do-not-track signals from your browser. If you are a California Resident and would like to make a request, please contact us using the information found in the “Questions or Complaints” section below.

Website and External Links

This Privacy Notice describes the data privacy and protection policies of The Aurelius System.

In addition, The Aurelius System may contain links to other websites. This Privacy Notice only addresses your information that is received by The Aurelius System. You are encouraged to review the privacy policies of each website you visit.

Changes to this Statement

This Notice may be changed at any time. Unless stated otherwise, all changes that occur will become effective immediately. By continuing to access the The Aurelius System website, you agree to accept all terms and conditions outlined in this Notice.

Questions or Complaints

If you have any questions or complaints about this Notice, or about our data privacy or security policies in general you may email your comments to nick@theaureliussystem.com or contact us by mail at

The Aurelius System Headquarters
1 Place du Commerce, Suite 570, Montreal, Q.C. H3E 1A2

Telephone number:
1 (514) 913-0282

You also have the right to contact your local Data Protection Authority

Effective as of September 20, 2022